Why Are Small Businesses Embracing Cloud Computing?

In 2015 the percentage of small businesses in the United States, Canada, the U.K., and Australia  that ran their operations in the cloud was 37 percentage. Only a year later an Intuit study reveals that the number has grown significantly - to 64 percent. In addition, 68 percent of these same small businesses use mobile or web-based apps in their day-to-day operations. A few years ago in 2014, Intuit predicted that by 2020, 80 percent of small businesses will have embraced cloud computing. This is an amazing shift in the way small business is being done, and it’s occurring practically overnight.

Of course, what small business owners are concerned about now is what they’ve always been concerned about: controlling costs and increasing productivity. So why are they embracing cloud computing and apps?

Cloud computing fully utilizes hardware, and businesses can therefore do more with less of it. This means that companies have pay less money to buy, install, maintain, upgrade, and fix their on-site computers and servers. They also will have lower electric bills because they will not have to power all of the equipment they had to before cloud computing. For a small business like a family dentist, eliminating the headache of any unnecessary on-site IT - while simultaneously backing up records off-site - is worth it.

Collaboration is also much easier in the cloud. Take Google docs, for instance. Any number of employees can easily access and edit a single document without having to purchase compatible software or hardware. They can also access them wherever they are - as long as they have access to a computer or device and wifi. Easy, universal access to documents allows small businesses more flexibility. It’s possible to run a small business without renting physical space now since employees can and do work from home or wherever they are comfortable and productive. That can mean enormous cost savings and completely eliminated barriers to entry.

What are some reasons that some small business owners are avoiding employing apps? There are a number. First of all, there are so many apps available, that many people feel unsure of which ones work well and best meet their needs. Secondly, there’s the cost. In the previous small-business model,  software was an upfront cost. After the company purchased it, it could be used as much as and for as long as desired. Adopting cloud computing and apps means having to pay multiple monthly or otherwise regular fees that may go up over time. Also, once businesses make the switch to a specific service, they may feel like important aspects of their operations are held hostage to outside services over which they have neither control nor input.

Finally, companies want the apps they use to be simple and easy to use. The business landscape is still made up of at least three generations of people. Those people are not equally comfortable with computers, mobile devices, or apps.

Still, most business owners must feel the advantages far outweigh the disadvantages because the speed with which this change is happening is startling. When most of business is cloud dependent, this may have additional ramifications for how and where business is done.

Questions to ask a computer consultant before you hire him

Today's office run on information, and for many businesses, a significant amount of this information is vital and confidential. Therefore, it's vital that you hire a competent, responsive, trustworthy computer consultant, and you should do your homework on your options before you experience a major system crash or potential data loss.

Despite the challenges constantly changing technology poses to the casual computer user, computers are much more user friendly and versatile than they used to be with a plethora of different built-in programs to help recover data, restore programs, quarantine viruses and address a host of other problems that used to be much harder for the average person to deal with. More intrepid users have never had lower or cheaponer technology hurdles as open source software is free and continuously being expanded. Still the average business owner is knowledgeable about his business, not necessarily about computers or technology. And as he would want to find someone trustworthy to work on his car, as his life literally depends on the work done, he needs to find a quality computer "mechanic" for his company's needs as well. Customers who have

Vetting computer consultants is, in many ways, like vetting other employees; you need to determine if they are dependable, trustworthy, responsive, responsible, and comprehensive. Here are the things you must determine:

Responsiveness: You should ask if the consultant has a live operator, or if there are only scheduled hours for customer service. How soon will they respond to telephone or email inquiries? How soon during a data or systems emergency? Do they take the time to explain to their clients what is wrong with their computers or systems and how this might be avoided in the future? Will they give details as to what the problem is, in everyday English that people who are not technical will be able to understand? Is their customer service based locally or is it outsourced to another country?

Diligence: Will the consultant be proactive with your system, avoiding problems before they crop up, maintaining and updating hardware, software, virus definitions, and backups, regularly checking them all to make sure everything is functioning and there are multiple copies of important data? Is the consultant's organization large enough that it can function just as smoothly when someone goes on vacation or gets sick?

Liability protection: Is this consultant's company fully insured so that if, in the unlikely event mistakes happen, your business is protected from financial harm and could be compensated for lost time and productivity?

Trustworthiness: How does this consultant's company vet their own employees? Do they do full background checks? Are they required to remain current on their certifications? Have they had any previous incident with breaches of data?

Comprehensiveness: The consultant will take responsibility for the functionality of which systems, networks, or machines, specifically? Which will remain your responsibility?

Obviously, you should never hire based on brand recognition or price alone. Plenty of people think they know computers and can fix whatever you need for cheap. How much your data worth to you? How much is your data's security worth to you? The neighbor's kid may know computers; if so, hire him for smaller projects, not your overall system security. But big names are no guarantee of good service - ask the woman who sued Geek Squad for leaking her nude pictures online. Or the owner of the missing laptop Geek Squad tried to cover up.